Onboarding new hires and training employees can be expensive and repetitive. But when you use screen recording software to create polished, reusable videos, you no longer need to repeat everything live dozens of times. You can move from lengthy one-off training sessions into a scalable, consistent training library that new hires can revisit on demand.
Harvard Business Review reports that a strong onboarding process makes new hires 62% more productive and 50% more likely to stay. For companies with remote teams or high turnover rates, recorded training sessions are a lifesaver.
Why screen recording works for corporate training
Screen recorded demos and training materials deliver measurable value to both employees and companies. Video-based training, including screen recorded demos, help learners process information more efficiently. Companies that adopt video instruction tend to see higher retention compared to text-only lecture formats.
Once a screen recording is made, every new employee can watch it without much impact on the company. Reusing video eliminates the need for instructor hours, travel, and other costs associated with traditional training programs. Anytime information changes or something new needs to be added, each training video can be re-recorded or updated.
Video recorded training sessions are great for conveying company information and information that needs to be conveyed consistently, like safety compliance regulations and certain company policies. Using videos ensures every new employee receives the same explanations.
In hybrid work environments where some employees are in the office and some work remotely, video training allows companies to provide the same training to everyone regardless of where they work.
How onboarding with screen recorded demos works
Onboarding matters more than most employers realize. Mistakes at this stage can cost you retention and wasted payroll dollars. Screen recording helps make onboarding smoother and more consistent in the following ways:
- Standard operating procedure (SOP) walkthroughs. Recording the exact steps for using internal tools, dashboards, CRM systems, or internal platforms makes it much easier for new hires. For this type of instruction, written documentation is never enough.
- Policy and compliance training with examples. All legally required policy training can be delivered with accuracy and consistency through videos. And screen recording software can be used to demonstrate important privacy/compliance settings inside applications.
- Role-specific workflows. Creating separate recorded tutorials for each role is extremely helpful. It ensures that each new hire only sees what’s relevant to their job.· Troubleshooting support. To avoid overloading your IT team, you can create video walkthroughs for some of the most common issues people encounter using company applications.
- Guided tours. It helps to record guided tours for new employees that orient them to the company’s digital environment, like file storage systems, the company’s intranet, communication tools, or anything else they’ll be using on a daily basis.· Culture, values, and welcome messages. In the middle of your screen walkthroughs, you can splice in talking head intros from leaders to humanize the onboarding experience.
Integrating screen recording into your onboarding videos will ensure every new hire gets a consistent orientation that doesn’t rely on someone else’s schedule. Ultimately, it reduces the fluff and frees up human trainers to answer deeper questions.
Companies build large video training libraries
One of the best training resources a company can build is a large library of videos that span everything from company policy and role-related tasks to troubleshooting small issues.
With small, short, focused modules less than 10 minutes long, employees can jump directly to whatever they need and access it with ease. If all a company offers is long-form typed documentation, new hires won’t read it.
The best part about creating a large video training library is the ability to categorize and tag each piece of content so search and discovery are smooth. However, this is best achieved by using a file-sharing platform like Box rather than trying to host a bunch of files on your web server.
Impact is measured for continuous improvement
Although giving employees access to a vast training library is great, you can’t just drop them a link to the stash and forget about it. You need to understand how people are accessing those videos and whether or not they’re effective. That’s where analytics come in.
It’s critical to measure what videos are being viewed the most and where people tend to pause, replay, or quit. If a segment sees a mass drop-off, that’s either a signal that the problem was easily solved at that point, or things got too confusing and the person gave up.
The best way to get feedback on the impact of your training videos is to solicit learner feedback directly and find out what is working and what needs help. Then make the appropriate changes.
Onboarding is better with screen recorded demos
Traditional training methods can be expensive and time consuming. But when you start using screen recorded demos, onboarding will become less of an expense and more of a catalyst for productivity and engagement.
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